Admin refers to the officer who signs in to signify.gov.sg and creates the workflow.

Step 1: Login to signify.gov.sg

Step 2: Click on "+ Start New"

This will create a new signing workflow.

New Signing

Step 3: Enter document name and upload PDF document

The document name is important for you to identify which workflow you are referring to. Upload only PDF documents. If you have other file types like word and excel, please convert them to PDF before uploading.

You will also be given a choice between sending to emails to recipients inputted by yourself or to share later via a link.

Email Recipients

IMPORTANT! If you experience errors uploading the PDF, the PDF might have been generated using an older version. To fix this, regenerate this PDF file and try again e.g. using a newer version of Microsoft Word or open it in a web browser like Edge/Chrome.

Step 4: Add recipients

Step 4a "Email to recipient" mode: You will be asked to specify which recipients to send to. All the recipients have to digitally sign the document in order for the workflow to be completed. Signify also ensures that only one person can sign at a time.

Email Nric

Next, you will be asked to indicate where recipients should be signing on your document.

Placement Signature

Click on where you would like the signatures to be and boxes will appear. Do note that signature boxes cannot overlap each other and you may also delete the boxes. Signature boxes are 72px by 208px. From 30 September 2026, the signature will increase to 7.78cm x 2.12cm (294 x 80 pixels).

Signature Details

Minimally, each recipient you have indicated on the previous page needs to be assigned to a signature box, otherwise you will not be allowed to proceed.

Signature Email

Important! Please note that typically 1 signature is sufficient as Signify signatures applies to the entire document. If you have a workflow today that requires capturing a signature on every single page, do consider making changes as it is no longer necessary.

Step 4b "Copy shareable link" mode: You can whitelist specific NRICs to restrict document access to authorized viewers. Placing signatures is just like Step 4a, with one exception: the signature placeholders are left unassigned.

Admin Linkmode Nric